Committee Responsibilities

Honorary Secretary

Aims:

To prepare and keep the minutes and official records of the BPNG.
To consider, interpret and report on all matters concerning the constitution with the Chairman.
To convene and issue due notice for all Executive and Steering Group meetings, the Annual General Meeting and any Special General Meetings.
To deal with any general correspondence as required.
Tasks:
To agree and prepare notices and agendas for all Annual General, Executive, Steering Group and Special Meetings.
Arrange and book venues for all such meetings, liaising with the Hon. Treasurer on the settlement of accounts etc.
Assist the Chairman in the conduct of all Annual General, Executive, Steering Group and Special Meetings, providing advice on the constitution and procedures.
Notes the statement of quorum for meetings where this is required and where possible informs the Chairman in advance if any meeting is likely to be non-quorate, so a decision whether to proceed or not can be made.
Keep the minutes and records of all Annual General, Executive, Steering Group and Special Meetings.
Issue in writing due notice and the agenda for the Annual General Meeting and the minutes of the previous AGM, and also for any Special Meetings in accordance with the constitution.
Seek and receive all nominations for the election of BPNG Executive Officers, in accordance with the requirements of the constitution.
Together with the Chairman, ensure the constitution and rules of the group are maintained and developed.
Maintain the BPNG archives, liaising with the Co-ordinating Officer.

 

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